Zoom Integration

Complete guide to video conferencing with Calendar Jet

Automatically generate Zoom meeting links for your bookings. This guide covers everything from setup to advanced settings.

Overview

Calendar Jet's Zoom integration allows you to automatically create Zoom meeting links for your scheduled appointments. When someone books a meeting with you, a unique Zoom meeting is instantly generated and included in the calendar invite.

Key Features

  • Automatic Generation: Meeting links created instantly when booked
  • Email Integration: Links included in all confirmation emails
  • Calendar Sync: Links added to Google Calendar events
  • Secure Meetings: Each meeting has a unique, secure link

Requirements

Before connecting Zoom, ensure you have:

  • A Calendar Jet account (Free or Pro)
  • A Zoom account (Free, Pro, or Business)
  • Permission to authorize third-party apps in Zoom

Note: Zoom Free accounts have a 40-minute limit on group meetings. For unlimited meeting duration, consider upgrading to Zoom Pro.

Connecting Zoom

Step-by-Step Instructions

  1. Navigate to Integrations
    Log in to Calendar Jet and go to Settings → Integrations from the sidebar menu.

  2. Find Zoom Integration
    In the Integrations page, locate the Zoom card under "Video Conferencing" section.

  3. Click "Connect"
    Click the "Connect Zoom" button to initiate the authorization process.

  4. Authorize Calendar Jet
    Sign in to your Zoom account (if not already) and click "Allow" to grant Calendar Jet permission to create meetings on your behalf.

  5. Confirmation
    After successful authorization, you'll be redirected back to Calendar Jet. The Zoom integration will show as "Connected".

Permissions We Request

When you connect Zoom, Calendar Jet requests the following permissions:

  • meeting:write Create and schedule Zoom meetings for your bookings
  • user:read Read your basic profile info (name, email) for meeting setup

Using Zoom with Calendar Jet

Creating Events with Zoom

Option 1: When Creating a New Event

  1. Go to Event Types → Create New
  2. Fill in your event details (name, duration, etc.)
  3. In the Location section, select Zoom Meeting
  4. Save your event type

Option 2: Updating Existing Events

  1. Go to Event Types
  2. Click on the event you want to edit
  3. Change the Location to Zoom Meeting
  4. Save changes

Option 3: Using AI Agent

Simply tell our AI Agent:
"Create a 30-minute consultation with Zoom"
The AI will automatically set up the event with Zoom as the location.

What Happens When Someone Books?

  • Booking Created: A client selects a time slot on your booking page
  • Zoom Meeting Generated: Calendar Jet instantly creates a unique Zoom meeting with password
  • Notifications Sent: Both you and your client receive confirmation emails with the Zoom link
  • Calendar Updated: The event is added to your Google Calendar with the Zoom link

Meeting Settings

Calendar Jet creates Zoom meetings with these default settings:

  • Waiting Room: Enabled
    Guests wait until you admit them
  • Meeting Password: Auto-generated
    Unique password for each meeting
  • Join Before Host: Disabled
    Guests cannot join before you
  • Mute on Entry: Enabled
    Guests are muted when joining
  • Host Video: On
    Your video starts automatically
  • Participant Video: On
    Guest video enabled by default

Pro Tip: You can customize these settings in your Zoom account settings. Calendar Jet will inherit your Zoom account preferences for new meetings.

Troubleshooting

  • Zoom integration shows "Disconnected": Your Zoom authorization may have expired. Go to Settings → Integrations and click "Reconnect" to re-authorize.
  • Meeting links not being generated: Ensure Zoom is selected as the location for your event type. Check Settings → Integrations to verify Zoom is connected.
  • "Unable to create meeting" error: This usually means your Zoom account has restrictions. Check that your Zoom plan allows scheduling meetings and that you haven't exceeded any limits.
  • Meeting link not in confirmation email: The meeting is created after the booking is confirmed. Check your spam folder or wait a few moments for the email to arrive.
  • Wrong timezone for meetings: Update your timezone in Calendar Jet Settings → Profile. Zoom meetings will use your Calendar Jet timezone.

Removing Zoom Integration

How to Disconnect Zoom

  1. From Calendar Jet

    1. Go to Settings → Integrations
    2. Find the Zoom integration card
    3. Click the "Disconnect" button
    4. Confirm the disconnection

  2. From Your Zoom Account (Optional)

    1. Visit zoom.us/profile
    2. Go to "Apps" or "Installed Apps"
    3. Find "Calendar Jet" in the list
    4. Click "Uninstall" or "Remove"

What Happens When You Disconnect

  • New bookings will no longer generate Zoom links
  • Existing Zoom meetings already created will remain active
  • Event types using Zoom will need a new location selected
  • Your Zoom account data is not affected

Privacy & Data

Data We Access

  • Basic Profile: Name and email for meeting setup
  • Meeting Creation: Ability to create meetings on your behalf

Data We Do NOT Access

  • Your Zoom meeting recordings
  • Your Zoom chat history
  • Other participants' information
  • Your Zoom billing information

Our Commitment: Calendar Jet only uses Zoom data to create meetings for your bookings. We never sell, share, or use your Zoom data for any other purpose. For complete details, see our Privacy Policy.

Frequently Asked Questions

  • Do I need a paid Zoom account?
    No, Calendar Jet works with free Zoom accounts. However, free accounts have a 40-minute limit on group meetings (1-on-1 meetings are unlimited).
  • Can I use my existing Zoom account?
    Yes! Calendar Jet connects to your existing Zoom account. We don't create a new account for you.
  • Will meeting links work if I'm on a different device?
    Yes, Zoom meeting links work on any device. Your guests can join from desktop, mobile, or browser.
  • Can I customize the meeting settings?
    Meeting settings are inherited from your Zoom account preferences. Customize them at zoom.us/profile/setting.
  • What happens to existing meetings if I disconnect Zoom?
    Existing Zoom meetings that were already created will continue to work. Only new bookings won't generate Zoom links.
  • Can I use both Zoom and Google Meet?
    Yes! You can connect both and choose which one to use for each event type.

Ready to Get Started?

Connect your Zoom account and start scheduling video meetings in minutes.