# Zoom Integration

Complete guide to video conferencing with Calendar Jet

Automatically generate Zoom meeting links for your bookings. This guide covers everything from setup to advanced settings.

## Overview

Calendar Jet's Zoom integration allows you to automatically create Zoom meeting links for your scheduled appointments. When someone books a meeting with you, a unique Zoom meeting is instantly generated and included in the calendar invite.

### Key Features

- **Automatic Generation:** Meeting links created instantly when booked
- **Email Integration:** Links included in all confirmation emails
- **Calendar Sync:** Links added to Google Calendar events
- **Secure Meetings:** Each meeting has a unique, secure link

## Requirements

Before connecting Zoom, ensure you have:

- A Calendar Jet account (Free or Pro)
- A Zoom account (Free, Pro, or Business)
- Permission to authorize third-party apps in Zoom

**Note:** Zoom Free accounts have a 40-minute limit on group meetings. For unlimited meeting duration, consider upgrading to Zoom Pro.

## Connecting Zoom

### Step-by-Step Instructions

1. **Navigate to Integrations**  
   Log in to Calendar Jet and go to Settings → Integrations from the sidebar menu.

2. **Find Zoom Integration**  
   In the Integrations page, locate the Zoom card under "Video Conferencing" section.

3. **Click "Connect"**  
   Click the "Connect Zoom" button to initiate the authorization process.

4. **Authorize Calendar Jet**  
   Sign in to your Zoom account (if not already) and click "Allow" to grant Calendar Jet permission to create meetings on your behalf.

5. **Confirmation**  
   After successful authorization, you'll be redirected back to Calendar Jet. The Zoom integration will show as "Connected".

### Permissions We Request

When you connect Zoom, Calendar Jet requests the following permissions:

- `meeting:write` Create and schedule Zoom meetings for your bookings
- `user:read` Read your basic profile info (name, email) for meeting setup

## Using Zoom with Calendar Jet

### Creating Events with Zoom

#### Option 1: When Creating a New Event

1. Go to **Event Types** → **Create New**  
2. Fill in your event details (name, duration, etc.)  
3. In the **Location** section, select **Zoom Meeting**  
4. Save your event type

#### Option 2: Updating Existing Events

1. Go to **Event Types**  
2. Click on the event you want to edit  
3. Change the **Location** to **Zoom Meeting**  
4. Save changes

#### Option 3: Using AI Agent

Simply tell our AI Agent:  
"Create a 30-minute consultation with Zoom"  
The AI will automatically set up the event with Zoom as the location.

### What Happens When Someone Books?

- **Booking Created:** A client selects a time slot on your booking page  
- **Zoom Meeting Generated:** Calendar Jet instantly creates a unique Zoom meeting with password  
- **Notifications Sent:** Both you and your client receive confirmation emails with the Zoom link  
- **Calendar Updated:** The event is added to your Google Calendar with the Zoom link

## Meeting Settings

Calendar Jet creates Zoom meetings with these default settings:

- **Waiting Room:** Enabled  
  Guests wait until you admit them
- **Meeting Password:** Auto-generated  
  Unique password for each meeting
- **Join Before Host:** Disabled  
  Guests cannot join before you
- **Mute on Entry:** Enabled  
  Guests are muted when joining
- **Host Video:** On  
  Your video starts automatically
- **Participant Video:** On  
  Guest video enabled by default

**Pro Tip:** You can customize these settings in your Zoom account settings. Calendar Jet will inherit your Zoom account preferences for new meetings.

## Troubleshooting

- **Zoom integration shows "Disconnected":** Your Zoom authorization may have expired. Go to Settings → Integrations and click "Reconnect" to re-authorize.
- **Meeting links not being generated:** Ensure Zoom is selected as the location for your event type. Check Settings → Integrations to verify Zoom is connected.
- **"Unable to create meeting" error:** This usually means your Zoom account has restrictions. Check that your Zoom plan allows scheduling meetings and that you haven't exceeded any limits.
- **Meeting link not in confirmation email:** The meeting is created after the booking is confirmed. Check your spam folder or wait a few moments for the email to arrive.
- **Wrong timezone for meetings:** Update your timezone in Calendar Jet Settings → Profile. Zoom meetings will use your Calendar Jet timezone.

## Removing Zoom Integration

### How to Disconnect Zoom

1. **From Calendar Jet**
   1. Go to Settings → Integrations  
   2. Find the Zoom integration card  
   3. Click the "Disconnect" button  
   4. Confirm the disconnection

2. **From Your Zoom Account (Optional)**
   1. Visit zoom.us/profile  
   2. Go to "Apps" or "Installed Apps"  
   3. Find "Calendar Jet" in the list  
   4. Click "Uninstall" or "Remove"

### What Happens When You Disconnect

- New bookings will no longer generate Zoom links  
- Existing Zoom meetings already created will remain active  
- Event types using Zoom will need a new location selected  
- Your Zoom account data is not affected

## Privacy & Data

### Data We Access

- **Basic Profile:** Name and email for meeting setup  
- **Meeting Creation:** Ability to create meetings on your behalf

### Data We Do NOT Access

- Your Zoom meeting recordings  
- Your Zoom chat history  
- Other participants' information  
- Your Zoom billing information

**Our Commitment:** Calendar Jet only uses Zoom data to create meetings for your bookings. We never sell, share, or use your Zoom data for any other purpose. For complete details, see our [Privacy Policy](/content/privacy/index.html).

## Frequently Asked Questions

- **Do I need a paid Zoom account?**  
  No, Calendar Jet works with free Zoom accounts. However, free accounts have a 40-minute limit on group meetings (1-on-1 meetings are unlimited).
- **Can I use my existing Zoom account?**  
  Yes! Calendar Jet connects to your existing Zoom account. We don't create a new account for you.
- **Will meeting links work if I'm on a different device?**  
  Yes, Zoom meeting links work on any device. Your guests can join from desktop, mobile, or browser.
- **Can I customize the meeting settings?**  
  Meeting settings are inherited from your Zoom account preferences. Customize them at zoom.us/profile/setting.
- **What happens to existing meetings if I disconnect Zoom?**  
  Existing Zoom meetings that were already created will continue to work. Only new bookings won't generate Zoom links.
- **Can I use both Zoom and Google Meet?**  
  Yes! You can connect both and choose which one to use for each event type.

### Ready to Get Started?

Connect your Zoom account and start scheduling video meetings in minutes.